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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is 1,3-spaced; uses a 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

General information

We recommend that you review the About the Journal page with the ethical guidelines and the Submissionspage for the journal's section policies, as well as the Author Guidelines. Authors need to register with the journal prior to submitting or, if already registered, can simply log in and begin the five-step process.

Manuscript Guidelines

Please use a common word processor and deliver your manuscript as .odt, .doc, .docx or .rtf file. Papers must be written either in British or American English (the spelling should not be mixed). Please use a regular font like Arial with 11 points size and a line spacing of 1,3.  Please do not use endnotes but only footnotes. Please use no more than 2 levels of headings in your text.  

The papers must be between four (4) pages and ten (10) pages in length (plain text i.e. without illustrations and references). Papers may not have more than ten (10) illustrations.

Use standard abbreviations for metric units (km, kg, m, etc.) without final full stops. Square metres should be expressed as m². Define non-trivial abbreviations and acronyms the first time they are used in the text.

Remember to check spelling. If your native language is not English, please get a native English-speaking colleague to carefully proofread your text.

By submitting the long abstract, you agree that this contribution may be published under the terms of the CC BY-NC-ND 3.0 Licence in the CHNT proceedings. All submissions will be reviewed after submission. It is therefore possible that your submission is rejected, or you will be asked to make some changes before it is published.

For additional remarks or detailed references, please use footnotes instead of endnotes. Footnotes concerning a single word should be positioned immediately after the word. Footnotes concerning a whole sentence should be positioned after the full stop. In-text references must not be written in footnotes. 


Tables should be numbered according to the order in which they first appear. Please ensure you cite each table in your text. Above each table, captions including explanatory text beyond the table name are mandatory.


Figures are supposed to fill the entire page breadth. Please make sure that they are large enough to fill a breadth of 17 cm with at least 300 dpi. Figures should be ordered and numbered according to the order in which they first appear. Please ensure you refer each figure in your text. Figures are prefered to be placed in the text. If you absolutely want to add the pictures after the text, please place it after the author statements and before the References.

Authors must obtain permission to publish illustrations taken from a copyrighted source. The figure caption must include the appropriate credit information.

References in the text

Please use the Harvard Manchester style as a referencing system: using author-year system with page numbers where necessary.

The citation of the paper by Boasson and Visser (2017) provides a template for citing a Studies in Digital Heritage publication. Polig (2016, pp. 1–3) published in a CHNT proceedings.

References Section

Please use the Harvard Manchester style as a referencing system: Please make sure, URLs and URIs are provided as interactive hyperlink as seen in the examples below. 

Boasson, W. and Visser, R. M. (2017). ‘SIKB0102: Synchronising Excavation Data for Preservation and Reuse’, Studies in Digital Heritage, 1(2), pp. 206–224. DOI: 10.14434/sdh.v1i2.23262

Polig, M. (2016). The original Holy Cross Church in Dalby. New interpretations through digital archaeology, Proceedings of the 20th International Conference on Cultural Heritage and New Technologies 2015, Vienna, 17 pages. Available at (Accessed: 13 January 2019).

Author Contributions

Please use this section to list the contributions of the project participants, authors and non-authors alike, according to the CRediT system. See specific descriptions of the role here: ( Please omit non-applicable roles.

Conceptualization: <contributor names>
Data curation: <contributor names>
Formal Analysis: <contributor names>
Funding acquisition: <contributor names>
Investigation: <contributor names>
Methodology: <contributor names>
Project Administration: <contributor names>
Resources: <contributor names>
Software: <contributor names>
Supervision: <contributor names>
Validation: <contributor names>
Visualization: <contributor names>
Writing – original draft: <contributor names>
Writing – review & editing: <contributor names>


Papers are intended to present new research and best-practices concerning methods, technologies and their application in the cultural heritage sector as well as thorough discussions of their impact and theoretical implications in the field. The papers are subject to single-blind peer-review by external reviewers and members of the scientific committee of CHNT.

The papers will be presented in a session at the conference. The paper should be submitted in the form of a long abstract.

Short Papers

Short papers provide the opportunity to present a wide range of topics, ranging from the presentation of new projects, preliminary reports or the exchange of experiences and smaller tweaks in the application of already established methods and technologies. Short papers are reviewed by the session chairs and the editorial team of CHNT.

The short papers will be presented in a round table or a session at the conference. The short paper should be submitted in the form of a long abstract


The “CHNT Poster Session” is a thematically “open” call for papers, but must be within the framework of the conference. A poster submission can also be linked to a session or round table.

The work will be presented as a poster during the entire conference and the authors are invited to give a short presentation of their project. The poster should be described in the form of a long abstract

Best Poster Award

Every year, the Scientific Committee of CHNT is looking forward to the great and outstanding posters and is glad to honor the “best poster” as one of the highlights of the conference. The winner of this year’s award is allowed to publish the proposed work as long paper in the conference’s proceedings.

Presentation Guidelines

  • Size of the Poster: A0 (841 x 1188 mm)
  • Orientation: portrait
  • Design the poster space carefully by using several sections including title, objectives, methodology, input data, case study, results, analysis, conclusion(s), etc. All sections should be clearly and nicely presented, e.g. by using frames and colours
  • Use large characters that are at least 10 mm (e.g. Arial, Times New Roman). Do not use more than 2000 characters
  • Give each section a title and a brief explanation
  • Prepare enlarged figures / photographs (3–5) with a minimum size of 200 mm by 250 mm
  • Do not forget to put the author(s)’ name(s), affiliation and email-address(es) on the poster

Delivering your Presentation

  • Each author has to present the poster within a 2 minutes oral presentation
  • Send a digital copy of your accepted poster or a detail (PDF) by October 15, 2022 to (max. files size: 2 MB)
  • Bring your poster in hard copy format to the conference on Thursday, November 10, 2022 between 8 and 9 am to the registration point or use our printing service
  • Accepted posters will be shown for the duration of the conference

The format of this session shall give especially young scientists the opportunity to perform their “first steps” into the scientific community but, of course, it is not limited to those.

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